This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We may change this Policy from time to time so please check this page occasionally to ensure that you are happy with any changes. By using our website, you are agreeing to be bound by this Policy.

Any questions regarding this Policy and our privacy practices should be sent by email to info@bluebellwalk.co.uk or by writing to Bluebell Walk, Bates Green Farm, Tye Hill Road, Arlington, Nr. Polegate, BN26 6SH.

 

Who are we?

John McCutchan manages the Bluebell Walk and Bates Green Garden, with the support of the Bluebell Walk Advisory Group (BWAG). The registered address is Bates Green Farm, Tye Hill Road, Arlington, Nr. Polegate, East Sussex, BN26 6SH.

 

How do we collect information from you?

We obtain information about you when you use our websites (www.bluebellwalk.co.uk and www.batesgreengarden.co.uk), for example, when you register to receive our newsletter or create an account (for entering competitions and/or booking tickets). We also obtain information that you provide via comments cards during your visit, quizzes and competition entries.

 

What type of information is collected from you?

The personal information we collect might include your name, address, email address, IP address, and information regarding what pages are accessed and when.

 

How is your information used?

We may use your information to:

• deal with entries in a competition.
• seek your views or comments on the services we provide.
• send you communications which you have requested and that may be of interest to you.
• pass to the payment provider when you book tickets.

We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.

 

Who has access to your information?

We will not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.

Third Party Service Providers working on our behalf: We may pass your information to our third party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to send you mailings). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties beyond the Bluebell Walk Management for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.

 

Your choices

You have a choice about whether or not you wish to receive information from us. If you do not want to receive newsletters from us about the work on maintaining the bluebell wood and various walks and of the status of the bluebells during open season, then you can leave un-ticked the relevant box situated on the form on which we collect your information.

We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post [if you have indicated that you do not wish to be contacted]. You can change your marketing preferences at any time by contacting us by email:info@bluebellwalk.co.uk or by writing to Bluebell Walk, Bates Green Farm, Tye Hill Road, Arlington Nr. Polegate BN26 6SH.

 

How you can access and update your information

The accuracy of your information is important to us. We are working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: info@bluebellwalk.co.uk or by writing to Bluebell Walk, Bates Green Farm, Tye Hill Road, Arlington Nr. Polegate BN26 6SH.

You have the right to ask for a copy of the information we hold about you. We may charge £10 for information requests to cover our costs in providing you with details of the information we hold about you.

 

Security precautions in place to protect the loss, misuse or alteration of your information

When you give us personal information, we take steps to ensure that it is treated securely. Any sensitive information (such as credit or debit card details) is encrypted and protected with the following software 128 Bit encryption on SSL. When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer.

Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

 

Profiling

We do not analyse your personal information in any way.

 

Use of `cookies`

Like many other websites, the Arlington Bluebell Walk and Bates Green Garden websites use cookies. `Cookies` are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better more personalised service.

It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, there are many resources online, for example this one (opens in a new window). Turning cookies off may result in a loss of functionality when using our website.

 

Links to other websites

Our websites (www.bluebellwalk.co.uk and www.batesgreengarden.co.uk) may contain links to other websites run by other organisations. This privacy policy applies only to our websites‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

Providing a link does not mean that we approve of the linked site or its operator or its content. We are not responsible for the content of any external website. 

 

16 or Under

We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian`s permission beforehand whenever you provide us with personal information.

 

Transferring your information outside of Europe

Currently any information that we hold about you is stored in data centres located in the UK.

If, as part of the services offered to you through this website, the information which you provide to us is transferred to countries outside the European Union (“EU”), we will update this Policy accordingly. By way of example, this may happen if any of our servers are relocated in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.

If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.

 

Review of this Policy

We keep this Policy under regular review. This Policy was last updated in July 2022.